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STS TrackIt Barcode and RFID (Radio Frequency) File Tracking
& Records Management Software systems keep track
of file locations, streamline workflow, automate
life-cycle management, facilitate compliance and
reduce the cost of doing business.
File
Tracking Software reduces file room staffing costs,
speeds search times, avoids lost or misplaced files,
provides real-time tracking of file locations, manages
file retention, and automates file creation, searches,
requests, delivery, inventories and chain-of-custody.
- Color-coded labels organize your filing system visually
- Barcode scanners allow you to check files in and out quickly, with minimal training
- RFID readers can be set up to track file movement passively
- just walk through the file room door and the reader is activated automatically,
updating the STS Trackit database immediately for every file scanned!
A
simple database query identifies where records are
located and enables staff to request records needed
for task fulfillment.
- When a record is requested, Email Request Notifications
can be routed to file room staff and records are automatically
checked-out to the Requestor using bar code or RFID
technologies.
- Overdue notices can be triggered if
files have been out of the system longer than business
rules allow.
- The software also monitors file activity
and generates retention queues of records due for
archiving or destruction.
The software can also be used to manage assets, evidence,
weapons, library media, museum artifacts or just about
any item used in your business. File tracking software
lets you know exactly where your records (or items)
are located and enables you to get records to staff
that need them...right when they need them!
A complete feature set is available to each customer
and the software is customized for each unique filing system and method of records management.
STS TrackIt can be hosted via the Internet, or can
be installed on a web Server at your site, behind your firewall. And, there are
no costs for 3rd party Server or Client software! The entire server stack is Java and Open Source.
This means inexpensive, fast and scalable deployments.
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