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Checkout Solutions
STS TrackIt file tracking software screens are customized
around the specific terminology and functional requirements
of each customer, making the software easy-to-use
and easy for staff to learn. STS TrackIt includes
a complete configuration tool kit that enables rapid
application development. Unlimited data elements and
essential meta-data elements are maintained for each
record. Bar code and Radio Frequency technologies
are supported for real-time location control, file
room task automation, file inventories and life-cycle
management. Every 'instance' related to each record
is stored in detailed chain-of-custody audit trails.
General
Information:
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User workstations only require a browser and Java
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simple graphical User interface
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unlimited number of fields
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customized data entry & search screens
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prints bar code and color-code labels
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supports fixed and portable bar code & RFID
scanners
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a single application can be configure for multiple
database views (item types)
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complete life-cycle retention management
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keeps track of box #'s for archived records
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enables 'rights assignment' based on User type
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populates and updates by importing host database/spreadsheet
files
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data entry based on user-defined rules and masks
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seamless printing of color-code labels for each
new record
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allows searching using wildcards and multiple fields
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search
screen enables ad-hoc report generation
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User defined retention rules and life-cycle management
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enables
batch processing of record location and status changes
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email
notifications of Record Requests
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email
notifications of 'overdue' records
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browser-page
Request interface for casual Users
- pick-lists
sorted in file sequence
- includes
standard reports and native reporting tool
- report
generation creates ad-hoc CSV files
- reports
display in customizable, spreadsheet views
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via web page or full logon
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requests emailed and maintained in Request Queue
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email notifications at time of Request or at time
of deliver to:
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includes
details of record (identifiers) and when return
is expected
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Requests
automatically 'closed out' upon delivery
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automatic,
passive Request management via RFID technology
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fully integrated bar code and color-code label printing
using STS Labels
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includes ability to print a single label with bar
code, text, color-coding and RFID (patent pending)
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enables printing of electronic forms and groups
of eForms based on business process
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allows multiple labels for a single record to be
printed 'all at once' on a single sheet
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allows different labels to be printed based on header
parameters
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one-click import of database and spreadsheet files
for label generation
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produces bar code and/or RFID tags for folders,
assets, library resources or any kind of item
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